3.2 Charter flights
3.2.1 Procedures
3.2.1.1 Prior permission is required for all types of flights wishing to operate charter flights to/from Albania. Operators should make applications for permits to the CAA of Albania. Operators should give as much notice of the proposed flights as possible and, except in cases of genuine urgency, at least two full working days before the arrival in, or departure from, Albania. Requests for permission shall be made on the application form available at: http://trafficrights.acaa.gov.al/
3.2.1.2 All applications for permission must include the following details:
- Name and address of operator including number of AOC;
- Type and call sign of aircraft, nationality and registration marks;
- Date of arrival at, and departure from Albania;
- Aerodrome of departure and estimated time of departure;
- Aerodrome of arrival and estimated time of arrival;
- Route of flight, estimated time over entry/exit points of Tirana FIR;
- Purpose of flight;
- Type of flight and number of crew and passengers and/or nature and amount of cargo to be taken on or put down; and
- Name, address and business of charterer, if any.
Note: The reason for the urgency must be stated in any application submitted at less than the specified period of notice.
3.2.2 Charter services operated in place of a scheduled service
3.2.2.1 A charter flight operated in place of a scheduled service and which does not comply with the terms of the operating permit originally issued becomes a non-scheduled flight. Prior permission from the CAA must be obtained in accordance with the procedures set out in the following paragraphs as appropriate, before such a flight is operated.
3.2.3 Cargo charters
3.2.3.1 Applications for permission to operate cargo charter flights should be made to the CAA, by country of registration of the aircraft involved.
3.2.3.2 Applications must contain confirmation whether dangerous goods, weapons or munitions of war are to be carried, if it is proposed to carry forbidden goods, as defined in ICAO Technical Instructions for the Safe Transport of Dangerous Goods by Air (Doc 9284-AN/905), confirmation should be provided by the airline that an exemption has been issued by the CAA of Albania.
3.2.4 Inclusive tour charters
3.2.4.1 Operators of aircraft registered in a Chicago Convention Contracting State, wishing to apply to the CAA for the permission to operate inclusive tour charter services to/from Albania, are reminded that their applications must give the following information for each series of flights:
- Name and address of operator;
- Type and call sign of aircraft, nationality and registration marks of aircraft, and capacity to be provided during the whole period (on round trip basis) and showing, where there is more than one tour organiser, the number of seats allocated to each organiser;
- Programme of operations, including the itinerary of the aircraft;
- Name(s) and address(es) of the travel agency(ies) or tour organiser(s);
- A certified/notarized copy of the contract(s) with tour operator(s) for intended flights to Albania;
- A certificate of the tour operator’s business registration or of its branch in Albania;
- Details of the conditions under which the inclusive tour is organised:
- minimum price payable by a passenger for the inclusive tour;
- complete routeing of the inclusive tour;
- duration of inclusive tour (including stay at hotel).
3.2.4.2 In accordance with the recommendations of the European Civil Aviation Conference (ECAC), CAA requires application for seasonal inclusive tour charter flights to be made by the following dates:
- For flights between 1 April and 31 October, by 15 January;
- For flights between 1 November and 31 March, by 1 September.
3.2.4.3 These time limits shall not, however, apply to single flights or series of flights for which information is not available by the dates specified. In these cases CAA will require a notice at least three full working days in advance for single flights and twenty full working days in advance for series of flights. Any alterations in the condition of operational programmes already approved must be submitted for approval at the earliest possible date.
Note: Permits will only authorize the carriage of passengers paying an inclusive charge for air transport, surface transport, hotel accommodation and/or facilities in connection with a special event, booked by the tour organizers named in the application for it. It is therefore important that any travel agent(s) associated with the charterer of the aircraft should be named in the application.
3.2.5 Aerial photography, aerial survey and any form of aerial work
3.2.5.1 Operators of aircraft registered in any foreign country wishing to engage in aerial photography or aerial survey flights in Albania, whether or not hire or reward is given or for the purpose of any other form of aerial work for hire or reward, are required to obtain an authorization from CAA. Permission for aerial work in Albania will be issued by the CAA after coordination with the Ministry of Defense. For this purpose operators of aircraft must submit their application to CAA at least 20 full working days in advance of the proposed operation giving the following information:
- Name and address of operator;
- Type, nationality and registration mark(s) of aircraft to be used;
- Details of the employer of the crew and photographer (for aerial survey and photography);
- Complete details of proposed operations, including dates, location, height to be flown, etc.;
- Graphic presentation of the flying area concerned.
Note: If the aircraft has been modified for the type of aerial work to be carried out, details of the modifications together with a copy of the approval of the modifications from the aeronautical authority of the state of registry will be required.
3.2.5.2 Additionally, operators wishing to engage in low flying (whether for agricultural, horticultural or forestry purposes) in Albania are required to obtain an exemption from the CAA. For this purpose they must submit their application with details (a) to (e) above, through the CAA, at least 20 full working days in advance.
3.2.6 Documentary Requirements
3.2.6.1 In addition to operational requirements as set out in other parts of AIP Albania, operators are required to provide copies of the following:
- Operating License, pursuant to Chapter 2 of (EC) Regulation No 1008/2008, issued by the aeronautical authority of the country of registration;
- Air Operator’s Certificate;
- Certificate of Airworthiness and Certificate of Registration issued by the aeronautical authority of the country of origin for each aircraft to be used on services to Albania;
- Certificate of liability insurance for passengers and third party risks in respect of each aircraft to be used on services to Albania. For cargo flights, certificate of third party liability. The level of insurance must meet the minimum requirements of insurance for passengers and third party liability set out in Articles 6 and 7 of EC Regulation No 785/2004;
- Certificate of approval of aircraft radio installation;
- Statements about Aerodrome Operating Minima;
- Noise certificate for each aircraft to be used.
3.2.6.2 Two copies of cargo manifest are required upon landing at Albanian airports. General declaration and passenger manifest are not required. A copy of AWB and Letter from Consignee is required for cargo flights.
3.2.6.3 The CAA of Albania reserves the right to demand additional documentation.
3.2.6.4 Documents mentioned above must follow the ICAO standard format and are acceptable when furnished in English and completed in legible handwriting.
3.2.7 Leased aircraft
3.2.7.1 The CAA will also require the above documents in regard to any foreign registered aircraft leased from another carrier which the applicant carrier proposes to use to Albania together with the following information:
- Confirmation that the lease has been approved by the lessee’s aeronautical authorities;
- Confirmation of which airline’s operations and flight manuals will be used;
- Contact details of the lessor airline (name, address, telephone, fax, e-mail).
Note 1: Where possible, documents should be provided in the English language.
Note 2: CAA may request a copy of the lease agreement (confidentiality will be maintained).
3.2.8 Applications
3.2.8.1 Requests for permission for any type of charter should be made on the application form available at: http://trafficrights.acaa.gov.al/
Note: Operating permits will be refused to any airline, type of or specific aircraft or aircraft registered in States with evidence suggests do not comply with international safety standards.
3.2.8.2 Application for a slot shall be made not less than 24 hours before the proposed flight to:
Post:
Ministry of Infrastructure and Energy
Directorate of Transport Policies
Air Transport Policies Sector
Tirana, Albania
Tel:+355 4 2380753
Fax:+355 4 2258323
Email:slot-allocation@mppt.gov.al