ENR 1.14  Air traffic incidents

1.   Definitions

Incident. An occurrence, other than an accident, associated with the operation of an aircraft which affects or could affect the safety of operation.

Air traffic incident. Incidents specifically related to the provision of air traffic services involving such occurrences as aircraft proximity (AIRPROX), obstructions on runways, runway incursions, or other serious difficulties resulting in a hazard to aircraft, caused by, among others, faulty procedures, non-compliance with procedures, or failure of ground facilities.

Aircraft proximity. A situation in which, in the opinion of a pilot or air traffic services personnel, the distance between aircraft as well as their relative positions and speed have been such that the safety of the aircraft involved may have been compromised. An aircraft proximity is classified as follows:

Risk of collision. The risk classification of an aircraft proximity in which serious risk of collision has existed.

Safety not assured. The risk classification of an aircraft proximity in which the safety of the aircraft may have been compromised.

No risk of collision. The risk classification of an aircraft proximity in which no risk of collision has existed.

Risk not determined. The risk classification of aircraft proximity in which insufficient information was available to determine the risk involved, or inconclusive or conflicting evidence precluded such determination.

AIRPROX. The code word used in an air traffic incident report to designate aircraft proximity.

2.   Use of air traffic incident report forms

2.1   Designation and identification of air traffic incidents
2.1.1  Air traffic incidents are designated and identified in reports as follows:
Air traffic incidentIncident
as a) aboveAIRPROX (aircraft proximity)
as b) 1) and 2) aboveProcedure
as b) 3) aboveFacility
2.2   Air Traffic Incident Report Form
2.2.1  The Air Traffic Incident Report Form together with the instructions for its completion based on the model in ICAO Doc 4444, Appendix 4 shall be used:
  1. by a pilot for filing a report on an air traffic incident after arrival or for confirming a report made initially by radio during flight;
  2. by an air traffic services unit for recording an air traffic incident received by radio, telephone or e-mail.

Note: The form may be used as the format for the text of a message to be transmitted over the AFS network.

2.3   ATS Occurrence Reporting Form
2.3.1  The ATS Occurrence Reporting Form shall be used by ATS personnel for filing a report on occurrences specifically related to the provision of air traffic services.
2.3.2  Procedures for the reporting of air traffic incidents and their investigations to promote the safety of aircraft are established at ALBCONTROL Safety Management Manual.

3.   Reporting procedures

3.1   Initial report
3.1.1  The following procedures should be followed by a pilot who is or has been involved in an incident:
  1. during flight, use the appropriate air/ground frequency for reporting an incident of major significance, particularly if it involves other aircraft, so as to permit the facts to be ascertained immediately;
  2. as promptly as possible after landing, submit an Air Traffic Incident Report Form for:
    • confirming a report of an incident made initially as in a) above, or for making the initial report on such an incident if it had not been possible to report it by radio;
    • reporting an incident which did not require immediate notification at the time of occurrence.
3.1.2  An initial report made by radio should contain the following information:
  1. aircraft identification;
  2. type of incident, e.g. aircraft proximity;
  3. the incident; 1. a) and b); 2. a), b), c), d), n); 3. a), b), c), i); 4. a), b);
  4. miscellaneous: 1. e).
3.2   Full report
3.2.1  Initial reports must be confirmed within seven days, by completing the full reporting procedure – pilots and controllers.
3.2.2  The confirmatory report on an incident of major significance initially reported by radio or the initial report on any other incident should be submitted to:

Ministry of Infrastructure and Energy Civil Aviation Authority Sulejman Delvina Street, No.1 P.O. Box 205 Tirana Albania

Tel:+355 4 2251220

Fax:+355 4 2223969


or to the ATS Reporting Office of the aerodrome of first landing for submission to the CAA of Albania and the appropriate ATS Authority. The pilot should complete the Air Traffic Incident Report Form, supplementing the details of the initial reports as necessary.

Note: Where there is no ATS Reporting Office, the report may be submitted to another ATS unit.

4.   Purpose of reporting and handling of the form

4.1   Purpose of reporting
4.1.1  The purpose of the reporting of aircraft proximity incidents and their investigation is to promote the safety of aircraft. The degree of risk involved in an aircraft proximity incident should be determined in the incident investigation and classified as “risk of collision”, “safety not assured”, “no risk of collision” or “risk not determined”.
4.1.2  When an accident/incident investigative authority conducts an investigation of an aircraft proximity incident, the air traffic services aspects should be included.
4.2   Handling of the form
4.2.1  The purpose of the form is to provide investigatory authorities with as complete information on an air traffic incident as possible and to enable them to report back, with the least possible delay to the pilot or operator concerned, the result of the investigation of the incident and, if appropriate, the remedial action taken.
4.2.2  A copy of the Air Traffic Incident Report Form (ICAO Doc 4444, Appendix 4) is included below for reference.
4.2.3  Instructions for the completion of the air traffic incident report form
AAircraft identification of the aircraft filing the report.
BAn AIRPROX report should be filed immediately by radio.
C1Date/time UTC and position in bearing and distance from a navigation aid or in LAT/LONG.
C2Information regarding aircraft filing the report, tick as necessary.
C2 c)E.g. FL 350/1 013 hPa or 2 500 ft/QNH 1 007 hPa or 1 200 ft/QFE 998 hPa.
C3Information regarding the other aircraft involved.
C4Passing distance — state units used.
C6Attach additional papers as required. The diagrams may be used to show the aircraft’s positions.
D1 f)State name of ATS unit and date/time in UTC.
D1 g)Date and time in UTC and place of completion of form.
E2Include details of ATS unit such as service provided, radiotelephony frequency, SSR codes assigned and altimeter setting. Use diagram to show the aircraft’s position and attach additional papers as required.